Terms of Service & License Agreement

01. Acceptance of Terms & Multi-Party Scope

By creating an account, clicking "I Agree," submitting payment via Square, accessing, or using the Platform, you ("User," "Employer," or "Subscriber") agree to be bound by these Terms. This Agreement governs all interactions across our multi-party ecosystem:

• B2B Employer Subscribers: Business entities subscribing to the compliance suite and document vaults.
• HR Admin Users: Authorized administrative operators acting on behalf of the Employer.
• Employees: Workforce members accessing portals, kiosks, pay notices, or LMS training modules.
• Job Applicants & Candidates: Individuals interacting with recruitment job boards (/apply).

02. Clerical Software Disclaimer & No Legal Practice

2.1 Automated Clerical Tools Only

AuditShield HR provides automated statutory form generation, workplace poster tracking, video training LMS logging, and cloud record vault retention. In accordance with New York Judiciary Law § 478 and applicable state Unauthorized Practice of Law (UPL) statutes:

• No output, statutory template, automated wage notice, or regulatory alert constitutes formal legal advice or representation.
• Use of the Platform does not create an attorney-client relationship.
• Complex legal disputes, Department of Labor (DOL) audits, or tailored contract drafting require consulting a licensed employment attorney.

04. License Grant & Permitted Scope of Use

Subject to timely payment of subscription fees, AuditShield HR grants you a limited, non-exclusive, non-transferable, revocable license to access and use the Platform solely for your internal business operations.

Restrictions on Use:

You agree not to reverse engineer, decompile, resell, white-label, or scrape Platform outputs, nor input fraudulent employee records or circumvent security controls.

05. Subscription, Billing via Square & Cancellation

5.1 Flat-Rate Recurring Billing via Square

AuditShield HR subscriptions are billed on a recurring flat-rate basis processed securely via Square Payments. Subscriptions automatically renew unless canceled prior to the billing renewal date.

5.2 30-Day Post-Cancellation Data Export Grace Period

Upon cancellation, Employers retain access through the end of the paid billing cycle, plus a 30-day grace period to download and export complete employee records, executed wage notices, and LMS training audit logs.

06. Employer Responsibilities, Geofencing & Postings

• Data Accuracy: The Employer is solely responsible for verifying wage rates, overtime formulas, and employee classifications.
• Kiosk Geolocation Consents: The Employer is responsible for establishing lawful workplace time-tracking policies and securing any necessary employee consents required by local jurisdictions for point-in-time GPS geofence checks.
• Mandatory Physical Postings: While AuditShield HR tracks regulatory poster updates and provides printable compliance copies, the Employer is legally responsible for physically displaying mandatory state and federal posters in conspicuous employee areas.

07. LMS Training Scope & Certificate Limitations

Training certificates and logs generated by our Learning Management System (LMS) confirm statutory curriculum delivery and interactive comprehension tracking for affirmative defense recordkeeping.

These certificates do not constitute formal academic degree accreditation or a blanket legal guarantee against third-party workplace claims or regulatory citations.

09. Governing Law & Binding Arbitration

These Terms shall be governed by and construed in accordance with the laws of the State of New York. Any dispute shall be resolved through binding individual arbitration administered by the American Arbitration Association (AAA) in New York, with a full waiver of class action proceedings.

* 30-Day Opt-Out: Subscribers may opt out of binding arbitration within 30 days of account creation by sending written notice to compliance@auditshieldhr.com.

10. Contact & Legal Notices